Privacy Policy

Effective Date: August 27, 2026

Flow, Form & Frequencies (“FFF,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you provide when you visit our website, attend our events, join our community, submit an inquiry, or otherwise interact with us.

This Privacy Policy explains what information we may collect, how we use it, and the choices you have regarding your information.

1. Information We Collect

Depending on how you interact with FFF, we may collect information such as:

Your name
Email address
Phone number, if voluntarily provided
Social media handles, website or portfolio information
Information submitted through artist, volunteer, collaboration, event or contact forms
Event registration or participation information
Any other information you voluntarily provide to us

We may also automatically collect limited technical information when you visit our website, such as your IP address, browser type, device information, pages visited and general website usage data. This information may be collected through website analytics, cookies or similar technologies.

2. How We Use Your Information

We may use personal information to:

Respond to inquiries and requests
Communicate with artists, performers, collaborators, partners and community members
Provide information about upcoming events, programs and opportunities
Manage event registrations and participation
Consider artist, volunteer and collaboration submissions
Send newsletters or other communications when you have chosen to receive them
Improve our website, programming and community engagement
Understand website traffic and how visitors use our site
Meet legal, regulatory or administrative requirements

We will only use your information for purposes that are reasonably appropriate to our relationship with you or for which you have provided consent, where consent is required.

3. Email Communications

If you choose to join the FFF mailing list, we may use your email address to send you information about upcoming events, artist opportunities, collaborations, community initiatives and other FFF news.

You can unsubscribe from marketing or newsletter communications at any time by using the unsubscribe option included in our emails or by contacting us directly.

4. Cookies and Analytics

Our website may use cookies and similar technologies to improve functionality, understand website traffic and enhance your experience.

Third-party services used by our website may also collect information about how you interact with the site. These services may include website hosting, analytics, email marketing, event registration or other tools necessary to operate our website and programs.

You can adjust your browser settings to refuse or limit cookies. Some website features may not function properly if certain cookies are disabled.

5. Third-Party Services

FFF may use third-party platforms and service providers to operate portions of our website and programming, including website hosting, email communications, event registration, analytics, payment processing and online forms.

These providers may have access to personal information only as reasonably necessary to provide their services to us and are expected to handle that information in accordance with applicable privacy requirements.

We do not sell or rent your personal information to third parties.

6. Event Photography and Video

FFF events and activities may be photographed or recorded for documentation, promotional, archival and communications purposes.

By attending an FFF event, you may appear in photographs or video captured during the event. Where appropriate, we will provide notice at events regarding photography or recording.

If you have concerns about a specific image or recording featuring you, please contact us and we will consider your request.

7. How We Protect Your Information

We take reasonable administrative, technical and organizational measures to protect personal information against unauthorized access, use, disclosure, loss or misuse.

However, no method of transmitting or storing information online can be guaranteed to be completely secure.

8. How Long We Keep Information

We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, maintain appropriate records, administer our programs and relationships, or meet legal and administrative obligations.

When information is no longer required, we will take reasonable steps to securely delete or dispose of it.

9. Your Privacy Rights

Depending on applicable privacy legislation, you may have the right to:

Request access to personal information we hold about you
Request correction of inaccurate or incomplete information
Withdraw consent to certain uses of your information, subject to legal or contractual limitations
Ask questions about how your information is collected, used or disclosed
Request that we delete information where appropriate

To make a privacy-related request, please contact us using the information below.

10. Children's Privacy

Our website is not specifically directed toward children under the age of 13, and we do not knowingly collect personal information from children under 13 without appropriate consent.

Where FFF programs involve youth, any collection or use of personal information will be handled in accordance with the requirements applicable to that program.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our practices, services or legal requirements.

When we make changes, we will update the “Effective Date” at the top of this policy. We encourage you to review this page periodically.

12. Contact Us

If you have questions about this Privacy Policy, want to access or correct your personal information, or have a privacy concern, please contact:

Flow, Form & Frequencies
Toronto, Ontario, Canada
Email: flowformfrequencies@gmail.com